How to manage your to-do list and be more productive?

It’s March already and it seems like it’s officially time to be feeling accomplished in 2021. And after a tough 2020 and so many things we just couldn’t do, no we have a great opportunity to put some work into finalizing all pending projects and then celebrating all these achievements. I currently have both work and personal to-do lists for the month consisting of about a 100 pretty complex tasks each (everything from purchsing furniture, great amount of additional tasks at work, preparing big scale print orders for my illustration brand etc.) and it’s been so busy ever since the start of the year.

So I found myself using all ideas, resources, advice and books I could in order to do it all succesfully, stay calm and have great results I’ll be proud of. I conducted a couple of experiements with my schedule and habits to discover what works best, I tested some popular tricks and techniques to tell you if they really are useful and I have gathered all facts here to share with you and to help you with your tasks and productivity.

1. limit distractions

It sounds simple but it’s actually not because you might easily get caught up in a complex task with many subtasks and find yourself not knowing where to start or you could jut start procrastinating distracted by emails, social media, a convo with a friend etc. Just DON’T! - don’t let it happen because it would ruin your schedule and today’s the best opportunity to give up on those bad habits. If it’s really hard for you to focus maybe try using the Microsoft Focus plan or the Pomodoro app based on the popular productivity technique or even a handwritten journal where you can enjoy crossing out items off your to-do list. It’s impotant to focus on one task at a time until you finish it or at least make some significant progress on it.

Curiousity can also be a distraction - for example I often find myself interested into new topics or names dropped - of a brand, person, movie etc. I am just very curious and really pile up lots of research ideas in my mind. And I’ve recently found out that researching new things really pumps me up so I decided to make small reseach my go-to first task that would work like a good dopamine booster and motivate me to deal with the other tasks throughout the day. In fact it’s all about finding the best producitvity tricks that work for yourself. Ever wondered what sriracha is or what movies’s got the most Oscars awards ever, now’s your time to research. Take 5 minutes for this then start your focused work time.

2. give yourself rewards

We don’t talk enough about quality breaks and why they are crucial. A 10 minute break can help you accomplish two hours worth of work in about only one hour. Trust me and give it a try to find proof yourself.

We have all read about it and been told mulitple times by friends and family that we should make sure to limit screen time, take breaks, go get some fresh air etc.…but we still seem to forget it sometimes. Please do not forget. They key to productivity is a balanced day, not being too busy and there’s plenty of research on the topic in so many scientific articles.

Make sure to take some spare minutes for a coffee, snack, dancing along to a fave tune, playing an instrument or doing some pushups - whatever you want. It will help you feel better and recharge you for a new set of tasks.

3. write it down

Declutter and get rid of all old to-do lists, notes or any desk mess. Spend a quality half an hour (only half an hour! you shouldn’t turn this into a chance to procrastinate) prioritizing your tasks and make sure you’re left with only one to-do list - it’s a lot easier to progress this way. Writing tasks on sticky notes every day or piling up various to-do lists will not help you in any way. For example I once found myself with so many tasks that my to-do list was literally giant, foldable and consisting of 3 pieces of paper. But it’s okay, we start with task one and go on until everything is done. :)

4. have a dream map

That’s a very useful long-term approach. I recently created my dream map and I should confess that it is a real game changer. It helps you stay focused in the long term and remind yourself what your big goals are so that you stay motivated to do your day-to-day tasks that will bring you closer to success in those areas. The whole process of rethinking your goals, making desicions and re-affirming your belief that all is possible can really help you and give you some positive energy to invest in even the dullest of tasks.

My dream map is from Dari from Dflowlab и Pop art portrety and I’ve shared my whole experience creating it in this article together with some more pictures.

5. just do it

Nike said it well - now just do it.

Start with the smallest and simplest tasks, break down the bigger ones in small ones and just go. You know your priorities, most important and favourite tasks - yes! you do! And if you’re trying to tell me you don’t, you’re just trying to procrastinate again. Just think of a random task you’ve been putting off and really hate - now go do it, just like that, eat the frog first. Then comes the next one, it’s that simple. Usually the hardest thing is to start, that’s the trick - there’s no trick. :)

Thank you for reading, hope my advise will be useful and you’ll really level up your productivity game.

- Nicole